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Terms and Conditions

All Talent must read the below Terms and Conditions and sign to confirm their understanding and agreement. A copy of the signed Terms and Conditions must be returned to us together with acceptance of your Offer of Representation (which forms part of these Terms and Conditions).
The below Terms and Conditions are to be interpreted in accordance with the provisions set out in The Conduct of Employment Agencies and Employment Businesses Regulations 2003 (as amended).

Definitions
“Assignment/s” mean any services requested by a Client in connection with any form of advertising, entertainment, leisure, marketing, theatrical or public relations activities that it is proposed that the Talent undertakes
“Client” means any third party individual, partnership, company or other organisation or entity which contracts with the Company with a view to procuring the services of the Talent in respect of an Assignment/Booking
“Company” means Talent Management Limited trading as Models Direct, registered number 05000150
“Fees” means the sums due to the Talent from a Client in respect of an Assignment pursuant to clause 6.1
“Cooling Off Period” means the 30 day period from the commencement of the Term pursuant to and subject to regulation 5(3) of the Regulations, excludes Star Pets
“Offer of Representation” means an offer made to a Talent by the Company to represent the Talent for the Term subject at all times to the Terms and Conditions below with a view to securing Assignments/Bookings with Clients
“Online Publication” means the publication whether in paper or electronic form other than a programme service within the meaning of the Broadcasting Act 1990 which is for the purpose of providing Clients with information about Talent and/or purpose of finding the Talent Assignments
“Profile” means the Talent’s profile (consisting of photograph(s) and/or image(s) and any relevant information including audio/video clips, ePortfolio and CV submitted by the Talent to the Company) which will be posted on the Online Publication
“Regulations” means The Conduct of Employment Agencies and Employment Businesses Regulations 2003 as amended by The Conduct of Employment Agencies and Employment Businesses (Amendment) Regulations 2010.
“Representation” means the representation provided by the Company to the Talent upon acceptance of the Offer of Representation and these Terms and Conditions
“Talent” means you once you have accepted the Company’s Offer of Representation
“Term” means the duration of Representation as agreed between the Talent and the Company
“Artificial Intelligence” (AI) refers to the development of computational systems that simulate, predict, and adapt to human behavior, preferences, and decision-making processes.
Behavior Prediction – AI analyzes past interactions, choices, and habits to anticipate future actions (e.g., recommendation systems).
Cognitive Simulation – AI models human-like reasoning, problem-solving, and emotional responses (e.g., chatbots, virtual assistants).
Personalization – AI tailors content, advertisements, and services based on user profiles (e.g., social media algorithms).
Social and Psychological Modeling – AI can replicate or analyze social interactions, personality traits, and even group dynamics (e.g., AI-driven psychology tools, sentiment analysis).
Decision-Making Replication – AI mimics human decision processes, often improving efficiency and accuracy (e.g., automated hiring systems, fraud detection).


2. Appointment
2.1 The Company shall operate at all times as an employment agency in accordance with the Employment Agencies Act 1973 and in compliance with the Regulations
2.2 The Company will, subject to the Talent’s acceptance of its Offer of Representation and these Terms and Conditions, act as the Talent’s agent with the authority to negotiate and enter into contracts in respect of Assignments on the Talent’s behalf
2.3 The Talent does not appoint the Company as his/her sole and exclusive agent and is free to contract, negotiate or register with any other agents
2.4 The Talent does grant the Company sole authority on behalf of the Talent to collect and receive all gross income arising out of any Assignment (including Fees) undertaken by the Talent during the Term and also after the expiry of the Term to the extent that such gross income arises out of any Assignments negotiated by the Company during the Term

3. The Talent’s Obligations
3.1 The Talent shall not without the consent in writing of a duly authorised representative of the Company expose, reveal or make public any information in connection with the business of the Company or these Terms and Conditions, all of which information is to be regarded by the Talent as of a strictly confidential nature
3.2 The Talent warrants to the Company that he/she is entitled to accept the Company’s Offer of Representation and that there is no existing written or oral agreement with any third party which conflicts with or is contrary to or in some way inhibits the rights granted to the Company
3.3 The Talent shall whenever carrying out an Assignment do so to the best of his/her skill and ability and shall act at all times in a professional and courteous manner and in the best interests of the Company (which includes attending Assignments punctually)
3.4 The Talent shall comply with all rules and regulations relating to health and safety, fire prevention or general administration which may be in place at the premises of a Client or at a location where an Assignment is being performed
3.5 The Talent shall keep the Company informed of any changes in his/her appearance to include (but not limited to) notification of any change of hair style/colour, weight loss/gain or addition of tattoo or any other visible feature (such as a piercing), performance, abilities or any other change that materially affects their representation. The talent confirms they will complete their online ePortfolio and update their photographs. The talent agrees to update the pictures with which they represent themselves regularly and to change them at least every six months.In the interests of quality control, the talent further agrees to come from ‘onstage’ and to remain ‘backstage‘ i.e. excluded from selection, until photographs are updated by them and Management approved, at least every six months.
3.6 The Talent undertakes to indemnify and keep fully indemnified the Company at all times from and against any actions, proceedings, claims, demands, costs (to include without prejudicing the generality of this clause, the legal costs of the Company), awards or damages howsoever arising directly or indirectly as a result of any breach or non-performance by the Talent of any of the Talent’s obligations, undertakings or warranties as set out within these Terms and Conditions
3.7 The Talent shall submit a written brief account of their assignment experience on each and every occasion. It need only be a paragraph or two but for the benefit of our clients and models your experience will be of interest.

4. The Company’s Obligation
4.1 Subject always to the performance and strict observance by the Talent of all of the Talent’s obligations hereunder the Company shall use all of its reasonable endeavours to secure Assignments suitable for the Talent. For the avoidance of doubt, the primary and often sole method by which the Company shall seek to secure Assignments for its Talent is by use of the Online Publication
4.2 Prior to the Talent’s acceptance of the Offer of Representation made to him/her, and prior to payment of the administration fee more particularly described in 8.2 below, the Talent is invited and encouraged to inspect the current edition of the Online Publication. The Online Publication can be accessed in limited form (for security reasons) at www.modelsdirect.com or access to the full Online Publication is available to the Talent by attending the Company’s premises
4.3 The Company shall provide the Representation to the Talent throughout the Term in such manner as it in its sole discretion believes is necessary in order to comply with its obligation as set out in 4.1 above

5. Notifications to the Talent
5.1 The Company hereby confirms that (subject to clause 7 below) it is permitted to charge the Talent an administration fee which is the reasonable estimate of the costs incurred in the production and circulation of the Online Publication and inclusion of the Talent therein pursuant to and subject to regulation 26 of the Regulations
5.2 For the avoidance of doubt, the Company will not charge the Talent for the Representation
5.3 The Company shall not charge the Talent the administration fee in accordance with 5.1 during the Cooling Off Period
5.4 The Company confirms that the only type of work it will find or seek to find the Talent will be an Assignment
5.5 The Company confirms, further to 4.1, that the work-finding services it shall provide will primarily consist of the use of the Online Publication but may also from time to time include other associated services (such as direct marketing to Clients or former Clients)
5.6 The Company will make available to the Talent a draft copy of his/her Profile for his/her approval which will appear on the Online Publication prior to the payment of the administration fee in accordance with 5.1 above
5.7 The Company will also make a copy of the Online Publication available at any time upon receiving the Talent’s written request. The Talent may object to featuring in the Online Publication by notifying the Company of the objection
The Company’s authority to act on the Talent’s behalf extends only to the Company’s attempts to procure Assignments for the Talent and to represent the Talent in order to achieve the same, but the Company has no authority to enter into Assignments with Clients on the Talent’s behalf without the Talent first having confirmed to the Company his/her agreement to so enter (in which case the Talent has granted the Company authority to enter into a contract with the Client on his/her behalf), and the Company has no authority to enter into any other contracts with Clients or third parties on the Talent’s behalf
5.8 Any abusive or aggressive behaviour toward our Company staff, Clients or fellow registered Talent will not be tolerated and will result in your representation being suspended with immediate effect. Aggressive or abusive behaviour includes any language (whether verbal or written) that may cause staff to feel afraid, alarmed, threatened or abused and may include threats, personal verbal abuse, derogatory remarks and rudeness. We also consider inflammatory statements, remarks of a racial or discriminatory nature and unsubstantiated allegations to be abusive behaviour.
5.9 Models Direct is committed to safeguarding the interests and privacy of our models. In an era of advancing technologies, including artificial intelligence (AI), we recognise the potential risks associated with the misuse of models' images. To ensure the protection of our models, Models Direct prohibits the unauthorised use, replication, or exploitation of model images in AI applications without explicit written consent.

6. Payment in respect of Assignments

6.1 Further to 2.4 above, the Company will collect from the Client all gross income in respect of an Assignment. The gross income received will be divided between the Company and the Talent in the agreed proportions and after the Company has retained their proportion of the gross income received, the Talent’s agreed proportion will hereinafter be referred to as the Fees. The Company will then, pursuant to regulation 25 of the Regulations, send to the Talent payment of the Fees by no later than the end of the second business day following the day on which the talent feedback was received by the Company (or if received by way of cheque made payable to the Company the day on which such cheque clears) or, if not, it shall place such sums in a designated client account and will send the Talent payment of the Fees within ten days beginning with the day the gross income was received by the Company (or if received by way of cheque made payable to the Company the day on which such cheque clears)
6.2 Any Fees held by the Company are held as trustee for the Talent and the Company shall honour all of the Talents rights in respect of those Fees as set out in the Regulations.
6.3 Where an Assignment is cancelled by the Client prior to its commencement the Talent will be entitled to receive the full Fees if cancelled within one working day of the intended start time (unless the Talent is rebooked for an Assignment of reasonable equivalence within 24 hours in which case you will receive half the Fees), half of the Fees if cancelled within two working days of the intended start time but no Fees if cancelled earlier than that. In the event that an Assignment was due to last for more than three days you will receive the full Fees if this Assignment is cancelled within a period equal in length (including working days only) to that of the intended Assignment

7. Modelling Acknowledgment
7.1 The Talent acknowledges that he/she understands that he/she is not being charged for the inclusion of his/her fashion and photographic modelling Profile (if any) within the Online Publication or for any work finding services in relation to modelling assignments (if any desired by the Talent)
7.2 The Talent is aware that if his/her Profile solely relates to fashion and photographic modelling, then he/she will not be charged the administration fee or any other fee to the Company and the Company shall bear all of the costs of the inclusion of the Talent’s modelling Profile in the Online Publication and of the Representation generally

8. Talent’s Acknowledgment
8.1 The Talent is aware that he/she will only be charged an administration fee in respect of the inclusion of those parts of his/her Profile (if any) which relate to his/her acting/dancing/entertaining/singing/musical and other talent and which are to be included in the Online Publication
8.2 The Talent hereby acknowledges that he/she understands that he/she is not making (or being asked for) any payment to the Company in respect of the work-finding services it may provide (subject to 8.3) or in respect of the Representation given to the Talent by the Company throughout the Term as set out in its Offer of Representation or at all
8.3 The Talent hereby acknowledges that the only payment he/she is required to make to the Company throughout the Term, and subject at all times to 8.1 above, is an administration fee which is payable after the Cooling Off Period. The Talent acknowledges and accepts that the Company earmarks the funds by taking the Talent’s credit card details on the commencement of the Term but and the funds are only taken by the Company after the Cooling Off Period has lapsed
8.4 The Talent acknowledges that the administration fee is a payment which is equivalent to a reasonable estimate of the cost to the Company of establishing, maintaining and operating the Online Publication (and for arranging inclusion of the Talent’s Profile thereon) and that such fee is charged pursuant to regulation 26 of the Regulations. The Talent also acknowledges that the significant proportion of the costs to the Company in administering the Online Publication are incurred during year one of the Term, but that ongoing costs are incurred in subsequent years
8.5 The Talent acknowledges his/her right (in line with 9 below) to cancel or withdraw the contract with the Company during the Cooling Off Period and notes that he/she will not be charged the administration fee if he/she exercises this right.
8.6 The Talent hereby acknowledges that nothing in these Terms and Conditions, nor any conduct of the parties, shall create or be deemed to create or imply the relationship of employer and employee between the Company and the Talent
8.7 The Talent hereby acknowledges that, subject to 4.1 above, the Company is not in a position to guarantee that any Assignments will be secured, nor does the Talent expect the Company to so guarantee and the Talent hereby confirms that no representations have been made to him/her by the Company which have given such a guarantee
8.8 The Talent confirms that he/she consents for his/her photograph(s) and/or image(s) taken on any Assignment/s, paid or otherwise, may be used by the Client and/or the Company for the commercial reasons they were taken and over whatever time period and market area agreed between the Talent, Company and Client at the time of the booking.  Further, the Talent also confirms consent for any relevant information including photos / audio / video clips, ePortfolio and CV submitted by the Talent to the Company to be posted on the Online Publication.
8.9 The Talent Acknowledges it's really important you have realistic expectations about modelling. While we are committed to doing everything we can to ensure our models are put forward for any opportunity where their look and skills are called for, it doesn't mean they are guaranteed work.
It is quite possible therefore, that you may not get shortlisted, or indeed even though you are emailed as shortlisted, you may never be selected by our clients. That decision always lies with the clients and we do not make any guarantees to you as to if, or how often, you will be selected.
Equally, some of our models have had assignments within weeks, or even days of registering.
However, we must emphasize the reality that while we work hard representing all those registered with us, modelling is extremely competitive, and increasingly so for our younger models.

9. Termination
9.1 Without prejudice to any other remedy or right available to it the Company shall be entitled to terminate its Representation of the Talent at any point during the Term with immediate effect, and to remove the Talent from the Online Publication, in the event that the Talent is in breach of any of his/her obligations within these Terms and Conditions
9.2 The Talent shall be entitled to immediately terminate the Representation of him/her at any point during the Cooling Off Period by giving the Company notice in writing. The Talent will not be charged the administration fee should he/she terminate the Representation during the Cooling Off Period.
9.3 After the Cooling Off Period, the Talent may terminate the Representation with immediate effect by giving the Company written notice (and the Company shall withdraw the Talent’s Profile from the Online Publication as soon as is practicable). The Company is not legally obliged to give a refund in respect of the administration fee (if paid) should the Talent cancel after the Cooling Off Period (subject to 9.4 below); however the Company will give a refund when validly requested by Talent in line with the Company’s refund policy (a copy of which is available from the Company upon request).
9.4 The Talent shall be entitled to a full refund of the administration fee if his/her Profile is not produced in the Online Publication within the 60 day period from the commencement of the Term

10. General
10.1 No variation to these Terms and Conditions shall be binding unless agreed in writing between an authorised representative of the Company and the Talent
10.2 Any representations made by the Company or any of its employees, sub-contractors or agents (or Talent) concerning the business of the Company, its Clients or any Assignment shall not be incorporated into these Terms and Conditions unless evidenced by the Company in writing
10.3 The Talent hereby confirms that he/she is not relying upon any representation and even if so hereby waives any claim for breach of such representation unless evidenced in writing as referred to in 10.2 above
10.4 If any clause or provision of these Terms and Conditions shall be held to be invalid or unenforceable by a court of competent jurisdiction then the remainder of these Terms and Conditions will not be affected and shall remain in force
10.5 Any notice or other communication made by the Talent to the Company shall be in writing and delivered by hand, post or facsimile to the Company’s registered office
10.6 Nothing in these Terms and Conditions shall be construed as constituting a partnership or joint venture between the parties
10.7 No waiver by either party of any breach of these Terms and Conditions shall be considered as a waiver of any other breach of the same or any other provision
10.8 These Terms and Conditions shall be governed by the laws of England and subject to the exclusive jurisdiction of the English courts

If your application is successful, there is no fee for fashion and photographic representation. To appear in commercials, advertising, films, TV, walk-on parts, singer, entertainer, actor, or as a non speaking film extra, a small, initial admin fee may apply... More information about us as an Employment Agency http://www.legislation.gov.uk/uksi/2003/3319/regulation/16/made

I have read and understood the Terms and Conditions set out above and agree to be bound by them.

Signed by: …………………………………………….. Date:………/…………/….......
(Talent / parent or guardian for talent under 18)


Print Name: ………………………………………….. Talent name: ………………………………………
(parent or guardian for talent under 18)

These Talent Terms and Conditions are the intellectual copyright of Talent Management trading as Models Direct and must not be copied or reproduced. © 2022

Refund Policy Requesting cancellation:

Representation before 20/01/2022

Registered for 3 yrs
Paid £159
Requesting cancellation:
< 30days full refund
> 30 days < 1 year = £19.88
> 1 year < 2 years = £9.94
>2 years = no refund

Registered for 2 yrs
Paid £139
Requesting cancellation:
< 30days full refund
> 30 days < 1 year = £17.38
>1 year = no refund

Registered for 1 yr
Paid £109
Requesting cancellation:
< 30 days=full refund
> 30 days = no refund
Sponsorship
Paid £99
Requesting cancellation:
< 30days full refund
> 30 days < 1 year = £12.38
>1 year <2 years=£6.19
>2 years = no refund

Paid £143
Requesting cancellation:
< 30days full refund
>30 days < 1 year = £17.88
>1 year <2 years=£8.94
>2 years = no refund

Paid £79
> 30 days < 1 year = £9.88

Instalment payments
>30 days = no refund

Representation after 22/01/2022

Registered for 3 yrs
Paid £190.80
Requesting cancellation:
< 30days full refund
> 30 days < 1 year = £23.85
>1 year <2 years=£11.93
>2 years = no refund

Registered for 2 yrs
Paid £166.80
Requesting cancellation:
< 30days full refund
> 30 days < 1 year = £20.85
>1 year = no refund

Registered for 1 yr
Paid £130.80
Requesting cancellation:
< 30 days=full refund
> 30 days = no refund

Sponsorship
Paid £118.80
Requesting cancellation:
< 30days full refund
> 30 days < 1 year = £14.85
>1 year <2 years=£7.43
>2 years = no refund

Paid £171.60
Requesting cancellation:
< 30days full refund
> 30 days < 1 year = £21.45
> 1 year <2 years=£10.73
> 2 years = no refund

Paid £94.80
> 30 days < 1 year = £11.85

Instalment payments
>30 days = no refund

Or a pro rata percentage according to the registration fee

PRIVACY NOTICE

What is the purpose of this document?

Talent Management Limited (trading as Models Direct) (“we”, “us”, “our”) is committed to protecting the privacy and security of your personal information when you make an application to be registered as a model with us, and during the course of your engagement with us as a model.

This privacy notice describes how we collect and use personal information about you during and after your working relationship with us, in accordance with the UK General Data Protection Regulation (“UK GDPR”).

It applies to all models, both during the application stage (“Applicant Models”), and once a model is registered with us (“Registered Models”).

We are a “controller” when you make an application to become a model with us, and (if you are successfully registered as a model) in the course of our engagement with you. This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this privacy notice.

This notice applies to current and former Registered Models and Applicant Models. This notice does not form part of any contract with you. We may update this notice at any time, but if we do so, we will provide you with an updated copy of this notice as soon as reasonably practicable.

It is important that you read this notice, together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal information about you, so that you are aware of how and why we are using such information and what your rights are under the UK GDPR and other data protection legislation applicable from time to time.

Data protection principles

We will comply with data protection legislation. This says that the personal information we hold about you must be:

1. Used lawfully, fairly and in a transparent way.

2. Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.

3. Relevant to the purposes we have told you about and limited only to those purposes.

4. Accurate and kept up to date.

5. Kept only as long as necessary for the purposes we have told you about.

6. Kept securely.

The kind of information we hold about you

“Personal data”, or “personal information”, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

There are certain types of more sensitive personal data which require a higher level of protection, such as information about a person’s health or sexual orientation. Information about criminal convictions also warrant this higher level of protection.

In relation to Applicant Models, we will collect, store and use the following categories of personal information about you:

Personal contact details such as name, title, addresses, telephone numbers, and personal email addresses.

Date of birth.

Gender.

Recorded telephone calls (for monitoring and training purposes).

A recent headshot photo.

If you are successful in your application and become a Registered Model, in addition to the categories of personal information which we have collected at the application stage, we will collect, store, and use the following categories of personal information about you:

Marital status and dependants.

Next of kin and emergency contact information.

Records of your engagement with us as a Registered Model, including the start and end date of your engagement.

National Insurance number.

Bank account details and payment records.

Records of assignments to clients.

Copy of driving licence or other identification.

Performance information.

Additional photographs and videos.

Details of any particular skills, talents or qualifications you hold (for example, musical abilities or acting qualifications).

Once you are a Registered Model, we may also collect, store and use the following more sensitive types of personal information:

Information about your race or ethnicity, religious beliefs, sexual orientation and political opinions.

Information about your health, including any medical condition, and health and sickness records.

Biometric data, including height, weight, eye colour, waist size, shoe size and hair colour.

How is your personal information collected?        

We collect personal information about Applicant Models through the application and recruitment process, either directly from candidates or sometimes from an agency.

If an Applicant Model is successful in their application and becomes a Registered Model, we will collect additional personal information directly from the Registered Model.

We will also collect additional personal information throughout the period of your engagement with us as a Registered Model.

How we will use information about you

We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances:

1. Where we need to perform the contract we have entered into with you (for example, your terms of engagement).

2. Where we need to comply with a legal obligation.

3. Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

We may also use your personal information in the following situations, which are likely to be rare:

1. Where we need to protect your interests (or someone else's interests).

2. Where it is needed in the public interest.

Situations in which we will use your personal information

If you are an Applicant Model, we will use the personal information we have collected about you in order to:

Assess your application to become a Registered Model with us.

Carry out background and reference checks, where applicable.

Communicate with you about the application process.

Keep records related to our application processes.

Comply with legal or regulatory requirements.

It is in our legitimate interests to use the personal information you have provided to us as an Application Model in the manner set out above, in order to decide whether your application has been successful.

If you are successful with your application and become a Registered Model, we will use the personal information we have collected about you primarily to allow us to perform our contract with you and to enable us to comply with legal obligations. In some cases we may use your personal information to pursue legitimate interests of our own or those of third parties, provided your interests and fundamental rights do not override those interests. The situations in which we will process your personal information are listed below.

Determining the terms of our engagement with you.

Checking you are legally entitled to work in the UK.

Paying you.

Administering the contract we have entered into with you.

Business management and planning, including accounting and auditing.

Liaising with clients on your behalf in relation to assignments.

Making decisions about your continued engagement.

Making arrangements for the termination of our relationship.

Dealing with legal disputes involving you.

Complying with health and safety obligations.

To prevent fraud.

To monitor telephone calls with booking agents, subcontractors and clients.

Some of the above grounds for processing will overlap and there may be several grounds which justify our use of your personal information.

If you fail to provide personal information

If you fail to provide certain information when requested, we may not be able to properly consider your application (if you are an Applicant Model), or we may not be able to perform the contract we have entered into with you (if you are a Registered Model).

Change of purpose

We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

How we use particularly sensitive personal information

“Special categories” of particularly sensitive personal information require higher levels of protection. We need to have further justification for collecting, storing and using this type of personal information. We may process special categories of personal information in the following circumstances:

1. In limited circumstances, with your explicit written consent.

2. Where we need to carry out our legal obligations, or exercise certain rights.

3. Where it is needed in the public interest, such as for equal opportunities monitoring.

4. Where it is needed to assess your working capacity on health grounds, subject to appropriate confidentiality safeguards.

Less commonly, we may process this type of information where it is needed in relation to legal claims or where it is needed to protect your interests (or someone else's interests) and you are not capable of giving your consent, or where you have already made the information public.

Our obligations as a controller

In general, we will not process particularly sensitive personal information about you unless it is necessary for performing or exercising obligations or rights in connection with your engagement (if you are a Registered Model). On rare occasions, there may be other reasons for processing, such as it is in the public interest to do so.

Do we need your consent?

We do not need your consent if we use special categories of your personal information in accordance with our written policy to carry out our legal obligations or exercise specific rights.  In limited circumstances, we may approach you for your written consent to allow us to process certain particularly sensitive data. If we do so, we will provide you with full details of the information that we would like and the reason we need it, so that you can carefully consider whether you wish to consent. You should be aware that it is not a condition of your contract with us that you agree to any request for consent from us.

We do not need your consent where the purpose of the processing is to protect you or another person from harm or to protect your well-being and if we are reasonably believe that you need care and support, are at risk of harm and are unable to protect yourself.

Information about criminal convictions

We may only use information relating to criminal convictions where the law allows us to do so. This will usually be where such processing is necessary to carry out our obligations.

Less commonly, we may use information relating to criminal convictions where it is necessary in relation to legal claims, where it is necessary to protect your interests (or someone else's interests) and you are not capable of giving your consent, or where you have already made the information public.

We do not envisage that we will hold information about criminal convictions.

Automated decision-making

Automated decision-making takes place when an electronic system uses personal information to make a decision without human intervention. We are allowed to use automated decision-making in the following circumstances:

1. Where we have notified you of the decision and given you 21 days to request a reconsideration.

2. Where it is necessary to perform the contract with you and appropriate measures are in place to safeguard your rights.

3. In limited circumstances, with your explicit written consent and where appropriate measures are in place to safeguard your rights.

If we make an automated decision on the basis of any particularly sensitive personal information, we must have either your explicit written consent or it must be justified in the public interest, and we must also put in place appropriate measures to safeguard your rights.

We do not envisage that any decisions will be taken about you using automated means, however we will notify you in writing if this position changes.

Data sharing

Registered Models

We may have to share your data with third parties, including third-party service providers and other entities in the group in order to perform our contract with you.

We require third parties to respect the security of your data and to treat it in accordance with the law.

We may transfer your personal information outside the UK.

If we do, you can expect a similar degree of protection in respect of your personal information.

Applicant Models

We will not share your data with third parties, or with anyone else, subject to where we are obliged to in accordance with the law.  

We will not transfer any personal information outside of the UK.

Why might you share my personal information with third parties?

We will share your personal information with third parties where required by law, where it is necessary to administer the relationship with you (if you are a Registered Model) or where we have another legitimate interest in doing so.

Which third-party service providers process my personal information?

“Third parties” includes third-party service providers (including contractors and designated booking agents), any other entities within our group, and clients in relation to an assignment (if you are a Registered Model). The following activities are carried out by third-party service providers: payroll, administration, IT services, photography, programming, marketing and social media.

How secure is my information with third-party service providers?

All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

When might you share my personal information with other entities in the group?

We will share your personal information with other entities in our group as part of our regular reporting activities on company performance, in the context of a business reorganisation or group restructuring exercise, for system maintenance support and hosting of data.

What about other third parties?

We may share your personal information with other third parties, for example in the context of the possible sale or restructuring of the business. In this situation we will, so far as possible, share anonymised data with the other parties before the transaction completes. Once the transaction is completed, we will share your personal data with the other parties if and to the extent required under the terms of the transaction.

We may also need to share your personal information with a regulator or to otherwise comply with the law.

Transferring information outside the UK

If you are a Registered Model, we may transfer the personal information we collect about you to a country outside of the UK if a client based outside of the UK requires you for an assignment.

We will do this in order to perform our contract with you and we will ensure that we take appropriate measures to ensure that your personal information is treated by those third parties in a way that is consistent with and which respects UK law on data protection.

If you require further information about these protective measures, you can request it from our Data Protection Officer, who can be contacted using the following details:

Name: Andrew Simmons
Email: dataprotection@talentmanagement.com
Telephone: 01603 895072

Data security

We have put in place measures to protect the security of your information. Details of these measures are available upon request from our Data Protection Officer.

Third parties will only process your personal information on our instructions and where they have agreed to treat the information confidentially and to keep it secure.

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

Data retention

How long will you use my information for?

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Details of retention periods for different aspects of your personal information are available from our Data Protection Officer.  To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you. Once you are no longer engaged with the company we will retain and securely destroy your personal information in accordance with our data retention register.

Rights of access, correction, erasure, and restriction

Your duty to inform us of changes

It is important that the personal information we hold about you is accurate and current.  Please keep us informed if your personal information changes during your working relationship with us.

Your rights in connection with personal information

Under certain circumstances, by law you have the right to:

Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.

Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).

Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.

Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

Request the transfer of your personal information to another party.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact the Data Protection Officer.

No fee usually required

You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.

Right to withdraw consent

In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact the Data Protection Officer. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.

Changes to this privacy notice

We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.